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Project Assistant, Antwerp Pride

Your chance to make a difference at Antwerp Pride!

Are you an organizational jack-of-all-trades with a passion for events and inclusivity? Do you want to be at the heart of Antwerp Pride and contribute to one of Belgium’s largest LGBTQIA+ events? Then we’re looking for you!

As a Project Assistant at Antwerp Pride, you’ll not only coordinate unforgettable events but also support our volunteer program and ensure that everything—from budgets to sponsors—runs smoothly. You’ll be a vital link between creation, execution, and the community.


What do we offer?

💥 A dynamic job that makes a difference.
🌈 The chance to work with a diverse and passionate team.
🔥 Flexibility and access to the vibrant atmosphere of Antwerp Pride.

What are we looking for?

📝 A hands-on organizer with a keen eye for detail.
📢 Someone who can get both schedules and people excited.
💻 Skills in administrative tools and a passion for inclusion.


In short: will you help build a colorful future for Antwerp Pride? Send your resume and cover letter and show us what you’ve got! 
 
Job Title: Antwerp Pride Project Assistant

Reports to: Board of Directors (BOD)

Job Purpose: The Project Assistant supports the organization and execution of events. This includes both the planning and coordination of events as well as administrative tasks that contribute to smooth execution and follow-up. 

Employment: 1-year contract; part-time position (negotiable)

Key Responsibilities:

1.      Event Planning and Organization:

Assist in the development of smaller event concepts and programs.
Coordinate logistical aspects such as venue, catering, transportation, and technology for these smaller events.
Maintaining contact with suppliers, partners, participants, artists, and volunteers.
Ensuring the timely and accurate preparation of event documents and materials.


2.      Administrative support:

Maintaining budgets and financial records related to operations.
Preparing reports on the status of all events and activities.
Managing registrations and participant lists.
Drafting and following up on grant applications.


3.      Community and Volunteer Operations:

Helping to support and develop existing volunteer programs
Internal communication with all volunteers
Developing and implementing recruitment campaigns and strategies to attract new volunteers


4.      Operational, Commercial, and Communication Operations

Supporting internal and external communication
Monitoring sponsorship applications, advertising revenue, and commercial partner deals
Coordinating promotional materials and participation in external events


5.      Reporting:

Weekly reporting to the Board of Directors on the current status.
Attend monthly Board of Directors meetings and take minutes.


Requirements:

Education: At least an associate’s degree in a relevant field (e.g., Event Management, Marketing, Communication, Administration).
Experience: At least 1–2 years of experience in a similar role within the events industry or administrative support.
Skills:
Strong organizational and planning skills.
Excellent communication skills, both verbal and written.
Ability to work independently and set priorities.
Proficiency in Microsoft Office (Word, Excel, PowerPoint).
Flexibility and willingness to work irregular hours, including evenings and weekends if necessary.
Apply now
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